PRIVACY POLICY

  1. Policy

This Policy is issued by Amicorp Group, which shall include its branches,  its subsidiaries  and  its affiliates, from time to time  (together, "Amicorp",  "we", "us" or "our") and is addressed to individuals outside Amicorp with whom we interact, including individual clients, Personnel of corporate clients, vendors and other recipients of our services (together, "you").
This Privacy Policy describes how we collect, hold, use and disclose personal information that you provide, is provided on your behalf or is collected by us. Each Amicorp Group company is subject to any privacy and data protection laws that may be applicable in the country in which it is located. This Privacy Policy should not be viewed as a supplement to such local Privacy laws and shall not vary or diminish each Amicorp Group company’s obligations under the applicable local Privacy laws. To the extent this Privacy Policy conflicts with any provisions of local Privacy laws, such local Privacy laws shall take precedence over this Privacy Policy.
Any of Amicorp Group companies may be data processors or data controllers; this will depend on the circumstances in which personal information is collected, held or used. For Amicorp Group companies and their details, please visit: https://www.amicorp.com/
This Policy may be amended or updated at our discretion from time to time to reflect changes in  our  practices with respect to the Processing  of Personal  Data,  or  any changes  in  applicable law. 

  1. Personal Data:

The categories of Personal Data about you that we Process, subject to applicable law, are as follows:

  • Personal details: given name(s); preferred name(s); nickname(s), gender; date of  birth; age; marital status; Social Security number; passport number(s); other government   issued   number(s)   (tax identification  number(s),  Green  Card  number(s);  driving  licence  number(s));  nationality;  lifestyle  and social   circumstances;   images   of  passports, driving   licences,   and  signatures;   authentication   data (passwords, mother's maiden name, challenge/response questions and answers, PINs, facial and voice recognition data);  photographs; visual images;  and personal appearance and behaviour.
  • Contact details: address; telephone  number; email address; and social media profile details.
  • Employment details:  industry;  role;  business  activities;  names  of  current  and  former  employers;  work address; work telephone number; work email address;  and work-related social media profile details.
  • Education history- details of your education and qualifications.
  • Financial details: billing address;  bank   account   numbers;   credit   card    numbers;   cardholder   or accountholder name  and details;  instruction  records; transaction details; and counterparty details.
  •  Electronic Identifying Data: IP addresses; cookies;  activity  logs; online identifiers; unique device identifiers; and geolocation data.
  1. Collection of Personal Data: 

We collect Personal Data about you from a variety of sources  as follows:

  • Directly from  you in  the ordinary course of our relationship with you
  • You manifestly choose to make public,  including  via social  media, from third parties who  provide  it to us  (e.g., Your intermediaries;  and law enforcement authorities).
  • We collect or obtain Personal  Data when  you visit any of our websites or use any features or resources available  on  or through  our website. When you visit our website, your device  and  browser  may  automatically disclose certain information (such as device type, operating system,  browser type,  browser settings, IP address, language settings, dates and times of connecting to a Site and other technical communications information), some of which may constitute Personal  Data.
  1. The Legal basis for Processing  your  Personal  Data: 

We seek to collect or otherwise Process your Personal Data, for the following legal basis:

  • the Processing is necessary for compliance with a legal obligation under a contract with you;
  • the  Processing  is  necessary for the detection  or prevention of crime (including  the prevention of fraud) to the extent permitted by applicable law;
  • the Processing is necessary for the establishment, exercise or defence of legal  rights;
  • we  have,  in  accordance  with  applicable  law,  obtained  your explicit consent  prior to Processing your Personal Data (as above, this  legal basis is only  used in relation to Processing that is entirely voluntary - it is  not used  for Processing that is  necessary or obligatory in  any way);  or
  • Processing is necessary for reasons of  substantial public interest and occurs on  the basis of  an applicable law that  is  proportionate to the aim  pursued and provides  for suitable and specific measures to safeguard  your fundamental rights and interests.
  1. Purposes for which we  may Process your Personal  Data

The purposes for which we may Process Personal Data are:

  • on-boarding new clients; and compliance with our internal compliance requirements, policies and procedures.
  • maintaining and updating your contact information where appropriate
  • Marketing and promotional activities.
  • providing you with information or assistance that you request from us;
  • conducting verifications, monitoring and reporting in accordance with anti-money laundering and counter terrorist financing laws;
  • providing our Clients with the services requested, including administration, corporate and trust, banking, custody, middle office services, financial products, reporting and tax services amongst others;
  • notifying you or our Clients about changes to our services;
  • monitoring and improving the quality of our services;
  • quality assurance and training purposes;
  • complying with our legal and regulatory requirements
  1. Disclosure  of Personal Data to third parties

We  may disclose  your Personal Data to other entities within Amicorp, for legitimate  business purposes (including providing services to you), in  accordance with applicable law.  In addition, we may disclose your Personal Data to:

  • to your family,  your associates and your representatives;
  • anti-fraud services;
  • Governmental, legal,  regulatory, or similar authorities, central  and/or local government agencies, upon  request or where required, including  for  the  purposes  of  reporting  any  actual  or suspected  breach of applicable law or regulation;
  • accountants,   auditors,   financial  advisors, lawyers and other  outside  professional advisors to Amicorp, subject to binding contractual obligations of confidentiality;
  • debt-collection  agencies and tracing  agencies;
  • accreditation  bodies;
  • third   party  processors   (such   as  payment  services   providers;  shipping   companies;   etc.),   located anywhere  in the world, 
  • any  relevant  party,  claimant,  complainant,  enquirer,   law  enforcement  agency  or  court,  to  the  extent necessary for the establishment,  exercise or defence of legal rights  in  accordance with  applicable  law;
  • any  relevant  party for  the  purposes  of  prevention,  investigation,  detection  or  prosecution  of  criminal offences  or the execution  of criminal  penalties,  including  safeguarding  against  and  the  prevention  of threats to public security in  accordance with applicable law;
  • any relevant third party acquirer(s), in the event that we sell or transfer all or any relevant portion of our business or assets (including  in the event of a reorganization,  dissolution or liquidation);
  • voluntary and charitable organizations.

If we engage a third-party Processor to Process your Personal  Data, the Processor will be subject to binding contractual obligations to: (i)  only Process the Personal Data in  accordance with our prior written  instructions; and  (ii)  use  measures  to  protect  the  confidentiality  and  security  of the  Personal  Data;  together with  any additional requirements  under applicable  law.

  1. International transfer of Personal Data

Because of the international nature of our business. we may need to transfer your Personal Data within Amicorp Group,  and to third  parties as noted  above in connection with the purposes  set  out in  this Policy.  For this reason, we may transfer your Personal Data to other countries that may have different laws  and data  protection  compliance requirements,  including data protection  laws  of a  lower standard to those that apply in the country in which you are  located.
Where we transfer your Personal Data to other countries. we do so on the basis  of:
•  adequacy decisions;
•  our Binding Corporate Rules;
•  suitable Standard Contractual Clauses; or
•  other valid transfer mechanisms.
If you want to receive more information about the safeguards applied to international transfers of personal data, please use the contact details provided below.

  1. Data Security

We have implemented  appropriate technical  and  organizational security  measures  designed  to protect  your Personal   Data   against   accidental   or   unlawful   destruction,   loss,  alteration, unauthorised   disclosure, unauthorised  access,  and  other  unlawful  or  unauthorised  forms  of Processing,  in  accordance  with  applicable law.
You are responsible for ensuring that any Personal Data that you send to us are sent securely.

  1. Data Accuracy

We take reasonable steps designed to ensure that:
• your Personal Data that we Process are accurate and, where necessary, kept up to date; and
•  any of your Personal Data that we Process that are inaccurate (having regard to the purposes for which they are  Processed) are erased or rectified without delay.
From time to time we may ask you to confirm the accuracy of your Personal Data.

  1. Data Minimisation

We take  reasonable steps designed to ensure that your Personal Data that we Process are limited to the Personal  Data reasonably required  in connection with the purposes set out in  this  Policy.

  1. Retention of your Personal Data

We will retain your Personal Data in accordance with Amicorp’s Data Retention Policy.

  1. Your legal rights

Subject to applicable law, you may have a number of rights regarding the Processing of your Personal Data, including:

  • the  right to request access to, or copies of, your Personal Data that we Process or control, together with information  regarding  the nature,  processing and disclosure of those  Personal  Data;
  • the right to request rectification of any inaccuracies in your Personal Data that we Process or control;
  • the right to request, on legitimate grounds:
  • erasure of your Personal  Data that we Process or control; or
  • restriction of Processing  of your Personal  Data that we Process or control;
  • the  right to have your Personal  Data that we Process or control  transferred to another Controller, to the extent applicable;
  • where we Process your Personal  Data  on the  basis  of your consent,  the  right to withdraw that  consent;
  • the right to lodge complaints with a Data Protection Authority regarding the Processing of your Personal Data by us or on our behalf.

This does not affect your statutory rights. Subject to applicable law, you may also have the following additional rights regarding the Processing of your Personal  Data:

  • the right to object, on grounds relating to your particular situation, to the Processing of your Personal Data by us or on our behalf; and
  • the right to object to the Processing of your Personal Data by us or on our behalf for direct marketing purposes.

To exercise one or more of these rights, or to ask a question about these rights or any other provision of this Policy, or about our Processing of your  Personal Data, please use the contact details provided  below.

  1. Cookies

A cookie is a small file that is placed on your device when you visit a website (including our websites). It records information about your device, your browser and, in some cases, your preferences and browsing abits. We may Process your Personal Data through cookie technology, in accordance with the “Use of Cookies” under our “Terms of use”.

  1. Contact details

If you have any comments, questions or concerns about any of the information in this Policy, or any other issues relating to the Processing of Personal Data by Amicorp, please contact our “Chief Privacy Officer” @ Privacy@amicorp.com